Booking a municipal court should be as simple as choosing a time, paying and entering. A QR connects the calendar, passes and access to reduce manual work and make better use of every facility.
Municipal padel, tennis, fronton and indoor football courts combine one-off bookings, passes, special rates and weather changes. When each sales channel uses a different calendar, double bookings, unused slots and queues for keys soon follow.
A QR booking system for municipal sports courts unifies availability, payment and entry in a digital journey that can also be managed from the office, POS or kiosk.
1. Publish one calendar for every court
Each facility defines opening hours, duration, grace periods, maintenance and usage rules. The website and in-person points use the same inventory, so a confirmed slot disappears from every channel.
Clearly identified courts and sports
Regular slots, lessons and competitions
Maintenance and weather blocks
Prices by time and user profile
2. Apply rates, passes and conditions
The system can recognise resident, youth, club or member rates and deduct sessions from a pass. Before payment, the player sees the price, cancellation policy and any lighting or equipment conditions.
3. Book online, at the office or a kiosk
Players choose a court and time on mobile, while municipal staff can complete the same transaction from a POS. A kiosk extends service without creating separate inventory and lets users retrieve or print confirmation.
| Stage | Digital control | Outcome |
|---|---|---|
| Search | Shared calendar | Live availability |
| Booking | Rate, pass and payment | Confirmed slot |
| Entry | QR and schedule | Traceable access |
| Close | Use and incident | Occupancy data |
4. Provide entry with a temporary QR
The confirmation creates a QR valid for the booked court and slot. A reader can unlock the gate, or staff can validate it on a phone. Cancelled, early, late or already-used codes are rejected without displaying unnecessary personal data.
5. Manage changes, rain and no-shows
A configurable policy allows cancellation, rescheduling or credit back to a pass. If a court becomes unplayable, the council can block slots, notify affected players and offer alternatives without rebuilding the calendar manually.
6. Coordinate lighting and incidents
A booking can activate lighting only for the paid period or create a task for staff. Damage, delays and blocked doors remain linked to a court and time, making maintenance and customer support easier.
7. Measure real occupancy
Bookings, validations, cancellations and no-shows reveal demand by sport, court and time. Woolando connects ticketing, POS, kiosks and QR control so municipal sports management gains efficiency, traceability and better service.