A medical congress combines professional profiles, fees, limited workshops, credentials and attendance tracking. QR registration connects every stage and reduces manual work for the technical secretariat.
Medical and healthcare congresses bring together delegates, speakers, sponsors and staff with different requirements. When registration, workshops and credentials use separate tools, duplicates, outdated capacities and reception queues soon appear.
A QR registration system centralises the journey from enrolment to the attendance certificate.
1. Configure profiles and fees
The form can adapt fields, prices and documents for members, residents, students, speakers, industry and press. Early rates and invitation codes apply without manual order reviews.
Fees by attendee type
Professional documentation
Invoicing and payment methods
Consent and communications
2. Manage workshops with live capacity
Practical sessions can have their own places, schedules and requirements. Shared inventory prevents overselling, detects timetable clashes and activates waiting lists when a workshop fills.
3. Issue a secure QR credential
Once payment or documentation is approved, each delegate receives a unique QR code. It identifies their profile and permissions without displaying sensitive data, and reissuing it invalidates the old credential.
| Stage | Digital control | Outcome |
|---|---|---|
| Registration | Profile, fee and payment | Complete record |
| Agenda | Workshop capacity | Reliable availability |
| Arrival | QR credential | Fast check-in |
| Close | Recorded attendance | Verifiable reports |
4. Speed up check-in and printing
Staff scan the QR to confirm arrival and issue the printed badge. A kiosk can handle self-service while the secretariat deals with changes, outstanding payments and complex incidents.
5. Control access by room
Validators check whether a person is enrolled in a workshop or authorised for a professional area. Updated occupancy helps organise entry and release unused places.
6. Track attendance consistently
Entry and exit scans calculate participation according to congress rules. Certificates use traceable data, replacing paper signatures and later reconciliation.
7. Improve the next edition with data
Conversion, cancellations, workshop occupancy, arrival times and real attendance reveal what to adjust. Woolando connects ticketing, payments, kiosks, credentials and QR access control in one platform.