A light festival concentrates arrivals after sunset, routes with limited capacity and possible changes caused by rain or wind. QR ticketing connects sales, time slots and entry to keep the experience flowing from the first installation.
Light festivals, illuminated gardens and night trails turn streets, parks and venues into immersive experiences. Their operation must spread thousands of arrivals, protect sensitive areas and respond to changing weather.
A QR ticketing system centralises tickets, capacity and communications so visitors can move without unnecessary queues.
1. Sell timed entry based on real capacity
Capacity depends on route width, average visit duration and the points where visitors stop. Hourly quotas prevent everyone from arriving at switch-on and make each installation easier to enjoy.
Entry slots and grace periods
Family, concession and resident rates
Quotas for groups and accessible visits
Clear change and cancellation rules
2. Synchronise online sales, POS and kiosks
Every channel must draw from the same inventory. Box offices and kiosks can sell the next available slot or retrieve a purchase without creating separate lists.
3. Issue a traceable QR ticket
Each pass identifies its date, time, type and number of admissions. When a change is authorised, the old code is cancelled and the replacement keeps capacity accurate.
| Stage | Digital control | Outcome |
|---|---|---|
| Sale | Slot and quota | Staggered arrivals |
| Entry | QR validation | Fast access |
| Route | Capacity by section | Safe flow |
| Close | Actual attendance | Better planning |
4. Organise entrances, exits and route sections
Validators separate valid entries from exceptions and support different gates. On longer routes, intermediate checks protect areas with their own capacity without asking visitors for their details again.
5. Communicate weather changes
The organiser can confirm, delay, adapt or cancel a session and notify affected bookings. Moving to another slot or issuing a refund happens on the same order, with an updated QR.
6. Add extras without slowing entry
Parking, shuttle transport, audio guides, food or special activities can be added during checkout and validated separately. The POS keeps each purchase linked to the order.
7. Improve the route with data
Sales by slot, punctuality, entry times, exceptions and attendance reveal where quotas and staffing should change. Woolando connects ticketing, POS, kiosks and QR access control so technology supports the spectacle without stealing the spotlight.