Mycology events combine woodland walks, workshops, exhibitions and tastings within a few hours. QR ticketing connects bookings, capacity and sales so councils and associations can coordinate the entire experience.
A mushroom fair or mycology event can include guided walks, species identification, family workshops, a local market and food tastings. When every activity uses a separate list, overselling, queues and poor attendance visibility soon follow.
QR ticketing coordinates registration, access and payments through one platform.
1. Create tickets and bookings for each activity
Organisers can offer a general pass, free activities requiring registration, paid walks or tasting bundles. The website, box office and kiosks share availability to prevent duplicate bookings.
Guided walks with a time and capacity
Identification or cookery workshops
Tastings with reserved places
Passes for families and groups
2. Organise woodland departures
Each participant receives a QR linked to their group, guide and meeting point. Check-in confirms attendance and lets staff release places when somebody does not arrive.
3. Protect workshop and room capacity
One pass may include several activities, while each scan checks the correct time and entitlement. This prevents overcrowding and keeps occupancy records reliable.
| Stage | Digital control | Outcome |
|---|---|---|
| Booking | Capacity per activity | No overselling |
| Meeting point | QR check-in | On-time departure |
| Workshop | Timed access | Protected capacity |
| Close | Attendance and sales | Comparable data |
4. Connect tastings and POS
A pass can include a tasting or credit for participating stalls. POS terminals record sales and redemptions, simplify settlement and show which products attract the most demand.
5. Use kiosks to reduce queues
Kiosks let visitors buy remaining places, retrieve a booking or print a receipt. Exceptions stay separate from the fast access queue.
6. Communicate weather changes
If rain delays a walk or changes its meeting point, the booking database identifies affected visitors and supports targeted updates.
7. Measure the event's impact
Bookings, attendance, sales and occupancy by activity help improve future editions and demonstrate results. Woolando connects ticketing, QR, kiosks and POS to digitise the entire mycology event.