A beer festival concentrates admissions, bars, drinks and reusable cup deposits into a few busy hours. Connected QR ticketing and POS keep capacity and sales under control without splitting the visitor experience from operations.
Beer festivals and craft beer fairs combine capacity-limited sessions, multiple producers, music and bars with sudden demand peaks. When admission and sales use separate systems, it is hard to know how many people are inside, which stock is low or where the next queue will form.
A QR ticketing system connected to POS brings access, purchases and operating data together so teams can act during the event.
1. Sell tickets by session and capacity
Organisers can create morning, afternoon or evening passes with separate quotas, early prices and clear admission rules. The website, box office and kiosks use the same inventory to prevent overselling.
General or timed admission
Bundles with tastings included
Companion tickets without drinks
Producer and sponsor invitations
2. Scan the QR and apply age checks
The reader confirms the session, status and number of admissions in seconds. Staff check age where required and can issue a visual wristband without retaining unnecessary personal data.
3. Connect every bar to the same POS
Stalls sell products, sizes and bundles from a shared catalogue. Each transaction is assigned to its bar and shift, making sales, voids and stock visible without waiting for closing time.
| Stage | Digital control | Outcome |
|---|---|---|
| Sale | Session and quota | Planned capacity |
| Entrance | QR and age | Orderly admission |
| Bar | POS and stock | Traceable service |
| Closing | Sales and attendance | Fast reconciliation |
4. Manage reusable cups and deposits
The cup deposit can be recorded as a POS item. Collection and return remain separate from the drink, reducing cash errors and showing how many cups are still in circulation.
5. Use kiosks to absorb peaks
A kiosk can sell available tickets, bundles or top-ups without extending the information queue. Assisted desks remain available for incidents, rejected payments or order recovery.
6. Coordinate producers without losing control
Each brewery can work with its own permissions and catalogue while the organiser keeps a global view. Reports by bar, product and hour simplify settlements with exhibitors and highlight restocking needs.
7. Make decisions with live data
Scanned entries, sales per minute, sold-out products and cup returns help reinforce entrances or bars before visitors notice a problem. Woolando connects ticketing, POS, kiosks and QR access control so the festival runs as one operation.